This privacy policy (“policy”) will help you understand how SWL-CO uses and protects the data you provide to us when you visit and use http://www.swl-co.com/ (“website”, “service”).

We reserve the right to change this policy at any given time, of which you will be promptly updated. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.

What User Data We Collect

When you visit the website, we may collect the following data:

• Your IP address.
• Your contact information and email address.
• Other information such as interests and preferences.
• Data profile regarding your online behavior on our website.

Why We Collect Your Data

We are collecting your data for several reasons:

• To better understand your needs.
• To improve our services and products.
• To send you promotional emails containing the information we think you will find interesting.
• To contact you to fill out surveys and participate in other types of market research.
• To customize our website according to your online behavior and personal preferences.

Safeguarding and Securing the Data

SWL-CO is committed to securing your data and keeping it confidential. SWL-CO has done all in its power to prevent data theft, unauthorized access, and disclosure by implementing the latest technologies and software, which help us safeguard all the information we collect online.

Our Cookie Policy

Once you agree to allow our website to use cookies, you also agree to use the data it collects regarding your online behavior (analyze web traffic, web pages you spend the most time on, and websites you visit).

The data we collect by using cookies is used to customize our website to your needs. After we use the data for statistical analysis, the data is completely removed from our systems.

Please note that cookies don’t allow us to gain control of your computer in any way. They are strictly used to monitor which pages you find useful and which you do not so that we can provide a better experience for you.

If you want to disable cookies, you can do it by accessing the settings of your internet browser. You can visit www.internetcookies.com, which contains comprehensive information on how to do this on a wide variety of browsers and devices.

Links to Other Websites

Our website contains links that lead to other websites. If you click on these links SWL-CO is not held responsible for your data and privacy protection. Visiting those websites is not governed by this privacy policy agreement. Make sure to read the privacy policy documentation of the website you go to from our website.

Restricting the Collection of your Personal Data

At some point, you might wish to restrict the use and collection of your personal data. You can achieve this by doing the following:

When you are filling the forms on the website, make sure to check if there is a box which you can leave unchecked, if you don’t want to disclose your personal information.

If you have already agreed to share your information with us, feel free to contact us via email and we will be more than happy to change this for you.

SWL-CO will not lease, sell or distribute your personal information to any third parties, unless we have your permission. We might do so if the law forces us. Your personal information will be used when we need to send you promotional materials if you agree to this privacy policy.

2. Contact option via contact form and email
3. a) Description and scope of data processing

On our website we offer you the opportunity to contact us using a corresponding form. For this purpose, the information you provide will be transmitted to us and processed for the purpose of processing your request.

The following data is collected at the time of your request:

• Your name
• Your email address
• Telephone number (optional)
• Possibility to upload CV (optional)

At the time your request is sent, the following data will also be processed:

• Your IP address
• The date and time your request was sent
• Information about your browser type and browser version
• The operating system you are using
• The website from which you are visiting us (referrer URL)

If you contact us via the e-mail address provided, your personal data transmitted with the e-mail will be processed. A transfer to third parties does not take place.

Use of cookies for analysis purposes

1. a) Google Analytics with anonymization function
2. aa) Description and scope of data processing

Our website uses Google Analytics. Google Analytics is a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”).

We use Google Analytics for website analysis, whereby information about your use of our website is collected. By activating IP anonymization on this website, the IP address is shortened before transmission within the member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there. The anonymized IP address transmitted by your browser as part of Google Analytics is generally not merged with other Google data.

When using the service, the following categories of personal data are processed:

• Online identifiers, including cookie identifiers
• IP addresses and device identifiers
• Tenant identifiers

This data is only collected and stored in pseudonymous form. Google will process the information obtained through cookies in order to evaluate your use of the website and to compile reports on website activity for website operators and to provide other services related to website activity and internet usage. As part of this, personal data is transmitted to the USA. To ensure an appropriate level of data protection, we have concluded an order processing contract with Google, which contains standard contractual clauses.

For more information, see Google’s privacy policy:

https://policies.google.com/privacy?hl=en

 Processing of personal data

In this section we inform you how we process your personal data when you visit our website.

1. Provision of the website and creation of log files
2. a) Description and scope of data processing

Each time you visit our website, the following data, which your browser transmits, is automatically saved for technical reasons:

– Information about your browser type and browser version

– The operating system you are using

– The website from which you are visiting us (referrer URL)

– Your IP address

– Date and time of your visit

Our system saves your personal data in the log files. This data is not stored with other personal data concerning you.

1. b) Legal basis for data processing

The legal basis for the temporary processing of the data and the log files is Article 6 Paragraph 1 Subparagraph 1 Letter f GDPR.

1. c) Purpose of data processing

The temporary processing of your IP address by our system is necessary to enable the website to be provided on your end device. Furthermore, we use your personal data to optimize our website and to ensure the security of our IT systems. Your data will not be processed for marketing purposes. This also results in our legitimate interest in data processing.

1. d) Duration of storage

The aforementioned personal data will be deleted as soon as they are no longer required to achieve the purpose of processing. This is the case with data processing for the provision of the website when you end the respective session.

Duration of storage

The aforementioned personal data will be deleted as soon as they are no longer required to achieve the purpose of processing. This is the case with data processing for the provision of the website when you end the respective session.

With regard to the processing of IP addresses in log files, they are deleted after [seven] days. A longer storage is only possible if your IP address is deleted or alienated so that it is no longer possible to draw conclusions about your person.

Retention Periods

If you no longer use our services and send us a deletion request, we will delete all personal data with the exception of some categories to comply with our legal storage obligations. This data will be deleted immediately after the deadlines have expired, without you having to request deletion again.

If the storage of your personal data is necessary, it is necessary for the following purposes and laws:

1. Compliance with commercial and tax retention periods that relate to the following laws: Commercial Code (HGB), Fiscal Code (AO) and Value Added Tax Act (UStG). The legal retention periods and documentation requirements are between six and ten years.
2. Ensuring proper disaster recovery, conducting IT audits: GDPR (DSGVO) and BGB (Civil Code). The legal deadlines and documentation requirements are three years.
3. Claims and evidence management: GDPR (General Data Protection Regulation) and BGB (Civil Code). The statutory deadlines and documentation requirements are three years from the end of the year in which the event to be documented took place.

Legal basis for data processing

The legal basis for this processing is your consent in accordance with Art. 6 Para. 1 Uabs. 1 letter a GDPR. You can revoke your consent to the processing of your personal data at any time. The revocation can be made via the specified contact options. Your data will be processed for as long as you have given your consent. By declaring the revocation, the legality of the processing that has taken place so far is not affected.

Contact for questions regarding data protection :

If you have any questions regarding data protection, please contact us at  Datenschutz@swl-co.com .